Last Updated: 23rd September, 2026

Privacy Policy

Welcome to Shots By Gillespie. We respect your privacy and are committed to protecting the personal data collected through Shotsbygillespie.co.uk and in connection with our professional photography services.

1. Information We Collect We collect personal information to provide our services, process bookings, and maintain our online portfolio. A. Information Provided Directly by You Contact Details: Name, email address, phone number, and physical billing/shipping address.

  • Booking & Event Information: Dates, event locations, photoshoot preferences, and names/details of participating individuals or family members.

  • Photo Payment Details: Billing addresses and payment processing details (processed securely via third-party providers such as Stripe, PayPal, or Square; we do not store full credit card details on our servers).

  • Communication Data: Messages, inquiries, or forms submitted through our website or via email.

B. Imagery (Personal Data): Under applicable data protection laws, recognisable photographs and video footage of individuals constitute personal data. We collect and process images captured during photography sessions.

C. Automatically Collected Information Technical Data: IP address, browser type, operating system, and browsing behavior gathered via cookies and analytics tools (e.g., Google Analytics).

2. How We Use Your Information

We use your data for the following purposes:

  • Service Delivery: Scheduling, conducting shoots, editing, and delivering client galleries.

  • Communication: Responding to inquiries, sending invoices, and sending project updates.

  • Marketing & Portfolio: Showcasing work on our website, social media, or promotional materials (subject to explicit consent or contractual agreement).

  • Business Operations: Bookkeeping, accounting, and legal compliance.

3. Lawful Basis for Processing (GDPR / UK GDPR)

We process personal data under the following legal bases:

  • Contractual Necessity: Processing details required to fulfill our photography agreement with you.

  • Consent: Using identifiable images for portfolio displays, promotional materials, or social media, or sending email newsletters.

  • Legitimate Interests: Operations, website security, analytics, and archiving client work for re-order requests.

  • Legal Obligation: Retaining tax and transaction records.

4. Client Portfolios, Galleries, and Model Releases Client Online Galleries:

Private client galleries are password-protected or accessed via unlisted secure links.

  • Portfolio & Social Media Display: We display client images in our online portfolio, blog, or social media only where agreed upon via contract or a signed Model Release form.

  • Opting Out / Removal: If you wish to request the removal of a specific image featuring you or your dependents from our public portfolio, please contact us using the contact form.

5. Sharing and Third-Party Services

We never sell your personal data. We share relevant data only with trusted third-party service providers necessary to run our business:

  • Online Gallery Providers: (e.g., Pic-Time, Pixieset, ShootProof) for digital delivery.

  • Payment Processors: (e.g., Stripe, PayPal, Square) for transaction handling.

  • Print Labs: For fulfilling print, album, or merchandise orders.

  • Website Hosting & Analytics: (e.g., Squarespace, WordPress, Google Analytics). These third parties process your data strictly in accordance with our instructions and security standards.

6. Cookies and Tracking Technologies

Our website uses cookies to enhance browsing experience, analyse traffic, and ensure core functionalities. You can control cookie preferences through your web browser settings.

7. Data Retention

  • General Personal Data: Retained for as long as necessary to provide services and satisfy legal or accounting obligations (typically 6–7 years for tax records).

  • Photographic RAW and Edited Files: Archived for [e.g., 1 to 5 years / indefinitely] to accommodate future print orders or backup requests, after which files may be permanently deleted.

8. Your Legal Rights

Depending on your jurisdiction (including under GDPR, UK GDPR, or US state privacy laws), you have rights regarding your personal data:

  • Access & Portability: Request a copy of the personal data we hold about you.

  • Correction: Request corrections to inaccurate information.

  • Erasure: Request deletion of your personal data or photos, subject to legal retention obligations.

  • Withdraw Consent: Withdraw consent for marketing or portfolio usage at any time. To exercise these rights, contact us using the contact form.

9. Children’s Privacy

We take child privacy seriously. Photographs of minors (under 18) are taken and published only with the express consent of a parent or legal guardian. We do not knowingly collect personal data directly online from children under 13.

10. Contact Us

For questions regarding this Privacy Policy or data requests, please contact us at:

  • Business Name: Shots By Gillespie

  • Contact Name: Amelia Gillespie

  • Email: